Using ClearContext IMS Pro with GTD: Prioritization

So far we’ve given an overview of using ClearContext IMS Pro with Getting Things Done and talked about Action Management, Project Designation and Review.  Our last excerpt from the setup guide Using ClearContext IMS Professional for Microsoft Outlook with Getting Things Done talks briefly about prioritization and points to additional resources available on our website.


A core feature of ClearContext is the automated prioritization of individual email messages. Though email prioritization is not a core tenet of GTD email processing, ClearContext’s prioritization engine can be extremely helpful when trying to get the Inbox down to empty. When there are too many messages to process in the time available, ClearContext’s prioritized views allow you to address your most important messages first while saving the less important items for later.

Priority is determined by the sender of the email, the recipient(s) of the email, your level of involvement in the email thread, and numerous other factors associated with the message. Designate given senders, messages, or message characteristics as higher priority and IMS will use that information to prioritize the Inbox exactly to your specifications. Messages are color-coded and ordered by priority, with the most important email from the most important senders appearing at the top of the inbox and junk mail appearing at the bottom. In addition, as you process individual emails, manually mark email conversations as higher or lower priority, changing future email’s placement in the inbox.

Additional Information

There is a wealth of additional information on the use and optimization of Outlook available on the ClearContext Website. All of the above features are documented in more detail in our User Guide. We have created several short tutorials to help learn about the product. Check out our weblog for tips and techniques for getting the most out of ClearContext IMS and/or our User Forums for technical questions and features and tips suggestions.

[This concludes our GTD series.  Download the entire guide here.]

GTD and Getting Things Done are registered trademarks of David Allen & Company. ClearContext Corporation is not affiliated with David Allen & Company in any manner.