Is your inbox stuffed with Facebook updates, Linked in requests, shopping offers, newsletters and all manner of flotsam? Do those emails coming in obscure the emails you need to deal with, or even worse distract and pull you away from things you need to get done? Some sources estimate that more than 80% of emails received are these types of automated, low priority messages.
ClearContext Autofile can help thin out this morass of non-urgent email. AutoFile quickly and automatically declutters your inbox so that you can focus on what’s important and get things done. Out of the box, Autofile has built in filing rules for the many common sources of automated email including Facebook, Twitter, Tumblr, LinkedIn and Evite and many more. Additionally, additional sources of unimportant email you receive can be added instantly with one click – diverting all future email out of your Inbox.
ClearContext reports on these AutoFiled emails once a day in a digest, so they don’t get lost or forgotten. Instead, you can review the list of these emails efficiently at the time best for you. It’s hard enough keeping up with the constant stream of emails arriving in your Inbox without all the distractions – ClearContext can help condense down your incoming messages to those that are most important.
ClearContext makes filing emails to a Processed Mail folder while tagging them with a Project easy, often with just one click! Michael Linenberger’s MYN system recommends filing all emails to a single Processed Mail folder so that you can easily view all of your filed email by different criteria. By using the grouping and sorting built into Outlook, one can easily change the view of the folder by category, sender, or other criteria. And since ClearContext automatically tags Projects into the category field, emails are viewable grouped into Projects as well.
The MYN version of ClearContext Professional is configured for one click filing to the Processed Mail folder by default. Users of the standard version of ClearContext Professional can also take advantage of this capability by going to the ClearContext Options screen, setting the root filing folder to “Processed Mail”, and checking the option to file all messages to this single folder.
ClearContext’s smart filing features are one of many capabilities that help you clear your Inbox faster and easier, regardless of whether you prefer the MYN Processed Mail filing system, or traditional filing to separate Project folders.
ClearContext has special task, schedule and follow up features that make processing emails into actionable work quick and easy. Tasks can be created from emails by pressing the Task button. A task window pre-populated with information from the email will pop up and the start date can be set for FRESH prioritization. If you have a due date you can optionally add that to the task name. Another convenience is the option to automatically file the original email into the Processed Mail file and assignment of a category/project at the same time.
Appointments can be scheduled in a process similar to the Task button with the Schedule button under more actions on the ClearContext toolbar. In the same way, the appointment parameters can be set, the original message filed to the processed mail folder and assignment made to a category/project all from the same step.
Follow up tasks are used to make sure a response has been received to a sent email. While composing an email, the Followup button can be selected on the ClearContext toolbar/menu to automatically create a follow up task when the email is sent. This follow up task will have the original email attached and named “Followup:” plus the original email subject. Conveniently, this follow up task will automatically be completed if the recipient replies to the email, saving time and effort for checking up on important emails.
The Task, Schedule and Followup features are just a few examples of how ClearContext can help you become more productive with getting your work done in Outlook and with Michael Linenberger’s MYN.
The Master Your Now (MYN) version of ClearContext saves you time in implementing Michael Linenberger’s MYN methodology in Outlook because it come configured out of the box with the 11 views outlined in Michael’s book Total Work Day Control using Microsoft Outlook. It contains the essential To Do Bar view as well as the email filing view and the advance views. This automatic set up of these views will save your tedious and time consuming work and will speed you on your way to getting your inbox and your life under control. Full information on the MYN version of ClearContext can be found here: clearcontext.com/myn
We also offer the MYN views in a simple standalone product. This product can be used by itself to install and maintain the MYN views, or together with the standard version of ClearContext Professional. For more information on the MYN views utility, please visit mynviews.com
The installer issues on the original v7.1.1 release have been resolved, and v7.1.1 is again the current ClearContext version. The product itself in the updated v7.1.1 release hasn’t changed from the original v7.1.1 release, but the digital certificates have been updated to the latest standards required by Microsoft.
Because the digital certificate is new, a SmartScreen warning that this is an unrecognized download may show. If you see this please proceed by clicking the “more info” link, then clicking the “Run anyway” button.
5/23/2016 – The v7.1.1 update has temporarily been pulled and will be restored once we address an installer packaging issue.
5/31/2016 – The v7.1.1 update has been posted again
A minor update to v7.1 has been released. This update has some tweaks for the setup process and fixes a problem with a missing attachment icon in the MessageContext. It is not necessary for current v7.1 users to update to this release unless they would like the fix for the missing icon in the MessageContext.
The steps to upgrade from a previous version of ClearContext are:
- Shut down Outlook
- Go to the download page: www.clearcontext.com/download/ (64 bit Outlook users should ignore the default download, and click the link for the 64 bit version)
- Run the downloaded installer file
Do you have scores of emails in your inbox spanning the last decade? Or something close? Do you start to feel anxiety every time you open your inbox because there are so many emails? Do emails that don’t get answered immediately sink into the swamp that is your inbox?
This blog post is for you! First create archive folders for the old stuff. Decide what outdated set of old emails you don’t need to deal with. It might be last years emails or emails older than this month. Sort emails by date, create a folder/folders for the archives and drag and drop all the emails that belong in the archive folder/folders. If you need to find something in the archive folders later, you can use the Outlook search functionality.
Ok, now you are only dealing with semi-current emails. This is where ClearContext really shines because of its awesome one click filing and email processing functionality. Go through each email from top of your inbox to bottom and decide what to do with it. If action is needed, do the action now, create a task or appointment from the email, delegate it, or defer it out of your Inbox for later. Next either delete the email if no longer needed, or file it with the awesome one click ClearContext File button. The File button will suggest a folder based upon where you have filed similar messages to in the past. Or you can select a different new or existing folder by clicking the down arrow. You can even file whole conversations with one click and have the option to automatically file the original message while responding to or using ClearContext actions on an email.
ClearContext one click filing and email processing is pretty nifty and it will have you on your way to inbox zero in no time.
ClearContext Pro v7.1 has been released to production! Thanks to all that have tried the test versions and contributed valuable feedback and testing.
If you are running the v7.1 release candidate, no further action is needed as the release version is the same as the release candidate. Otherwise, older versions of ClearContext can be upgraded by clicking on any download link at www.clearcontext.com. This is a free update for v7.0 users and users of earlier versions can obtain a discounted upgrade license at our online store.
To reiterate what’s new in v7.1:
- Support for Outlook 2016 and Windows 10
- Quick toggle between Projects and Context Categories in Dashboard
- Grouping by Context Categories in Project Details in dashboard
- Option to have a manually specified default Project for filing/Project suggestions
- Improvements in high resolution screen display
- Various other fixes and improvements
The ClearContext v7.1 Release Candidate is now available for download. This version is intended to become the production release and we encourage all users to update to this new version.
Please visit our forums for download links and release notes.
We have released the second Beta build for v7.1 and it is available now to anyone who would like to try it. Thanks to our Connect members who have already participated in helping with the testing. Beta 2 fixes several issues found in Beta 1 and also adds the capability to automatically assign a category to delegated tasks.
The testing has been going well and we expect the release version to be available within a few weeks.
Please visit our forums for download links and release notes.